Setting up and Configuring MCL

Before MCL can be used, you need to run the setup programs so that MCL operates in the correct manner for each user. This involves setting the general system configuration, setting your MCL defaults, setting user access, and configuring your integration with the Micronet General Ledger if required.

Setup and Configuration Procedure

This topic offers step-by-step instructions for setting up your Micronet Creditors Ledger.

1. Setup your general configuration.

This sets the most fundamental system-wide parameters within the Micronet Creditors Ledger, including whether or not to use multi currency creditors, the withholding tax percentage and payment methods.

Refer to "Edit - Applications - MCL - General".

2. Setup your last used numbers.

The last used numbers are the starting points for your payments, journal and audit page numbers.

Refer to "Edit - Applications - MCL - Last Used Numbers".

3. If you want Micronet to automatically transfer payment information to your bank, setup your bank details.

Refer to "Edit - Applications - MCL - Bank Detail".

4. Configure each user, their access and privileges.

You need to set the appropriate settings on the User File Update screen - Main tab, User Access tab, MDS Security tab, and Extra Security tab.

Refer to "Maintenance - Edit User IDs".

5. If you are going to integrate MCL with the Micronet General Ledger (MGL), setup your GL Interface master file.

The individual records in the GL Interface master file are known as GL interface records or "integration tables". An integration table contains a series of GL account numbers for each procedure conducted in MCL. They are used by Micronet to automatically transfer creditor/supplier information to MGL.

Refer to "File - GL Interface".

6. If you are going to integrate MCL with MGL, configure the interface between them.

Refer to "Edit - General Ledger Config - Creditors Interface".

7. For each creditor setup in the Creditor master file in MCL, enter the name of the appropriate GL interface record in the GL Interface field.

Where a GL Interface table has not been assigned to a creditor record, users need to enter these GL accounts individually each time a transaction is posted against the creditor.

Refer to "File - Creditor - Creditor".